8.5.4 Common Phone Directories

To create common phone directories use the Phone directories – Common phone directories menu. You can create an 'unlimited' number of phone directories and assign them to selected groups of users.

The context menu to the right offers the following options:

  • Add – add a row to a selected phone directory.
  • Delete – remove a selected row from a selected phone directory.
  • Delete all – remove all rows of a selected phone directory.
  • Find (F3) – search a selected phone directory for a record. Enter complete initial words respecting the Lower/Upper Case.
  • Find next (F5) – enable repeated searching of the string that has been entered in the Find (F3) function.
  • Export – export current phone directory into the xml or csv file.
  • Import – import phone directory from the xml or csv file.

The phone directory table records are divided into six columns with the following meanings:

  • Nickname – set the name to be used for easier phone directory searching.
  • Name – set the name of the extension for which the record has been created. This name will be displayed on your phone.
  • Scheme – define whether the entered string represents the Number or URI.
  • Prefix – set the access prefix defined in the  Global data – Global parameters  menu. This prefix automatically precedes the user number in dialling from a phone directory.
  • Number/URI – define the phone number (or URI) to be entered in a format corresponding to the selected subtype.
  • Ring pattern – assign different ring patterns to each record of the phone directory. The ring tone will be used if the calling party number of the incoming call matches the phone directory record. If this ring pattern is not set, the default pattern for the final destination will be used.

The last six columns of this tab are used for call forwarding setting for each contact. One pair of columns is intended for each forwarding type. In the first column of each pair set the destination type for forwarding and in the other set a destination of the selected type. This forwarding mode has a higher priority than the mode selected in the Forwarding and Forwarding-exceptions tabs!